VideaHealth Launches Voice Notes, the First Ambient AI Scribe Purpose-Built for Dentistry

BOSTON--(BUSINESS WIRE)--VideaHealth, the leading dental AI platform, today announced the launch of Voice Notes, the first AI-powered ambient scribe created specifically for dentistry. The solution eliminates one of the industry’s most persistent pain points, manual charting and documentation, by turning chairside conversations into chart-ready clinical notes in seconds without disrupting how dentists work.

Built on the VideaAI platform trained on more than one billion dental images, Voice Notes expands clinical intelligence from visual diagnosis to conversational documentation. It introduces a new standard of intelligent, connected dental workflows.

“Every hour spent writing clinical notes, whether during appointments or late at night, is time pulled away from patient care and a leading cause of burnout,” said Florian Hillen, CEO and founder of VideaHealth. “That burden has been accepted as part of the job for too long, even as dentistry becomes more data-driven and demanding. Voice Notes pioneers a new level of intelligence in dentistry, automating documentation through ambient AI, ultimately strengthening clinical records and restoring the patient connection at the heart of dentistry.”

Ambient AI Built for Real Dentistry

Voice Notes is purpose-built for the operatory. It captures clinically relevant details through ambient listening; filters out irrelevant information; and organizes them by complaint, findings, assessment, and treatment plan. The result is complete, compliant documentation that can be written back to the PMS in seconds.

• Smart Ambient Mode captures multi-speaker dialogue between provider and patient.
• Quick Dictation Mode captures the provider’s free-flowing speech.
• Custom Templates seamlessly adapt to each provider’s preferred note style, with flexible formats that can be configured by specialty, provider, or location.
• PMS Integration allows one-click review after the appointment or a batch review and upload at the end of the day.

Measurable Impact for Providers and Practices

Voice Notes delivers measurable outcomes for clinicians and DSOs:

• 10+ hours saved per provider each week by eliminating manual note entry.
• Up to $117,000 in additional annual revenue per dentist through greater clinical efficiency.
• 95% complete clinical notes on the first pass, lowering compliance risk.
• Improved patient experience through more face-to-face connections and less screen time.

A Secure, Clinician-Controlled Experience

Voice Notes is HIPAA-compliant and includes click-to-activate consent, recording, and PHI encryption. Providers maintain full control when the system listens, ensuring defensible documentation and patient privacy.

The First Step into Ambient AI

Voice Notes marks VideaHealth’s entry into ambient AI, paving the way for continued innovation to automate time-consuming and error-prone tasks across the dental workflow.

“This launch is the first step in building an intelligent dental ecosystem that links diagnosis, documentation, and delivery in one continuous workflow,” Hillen added. “There are clear synergies between our FDA-cleared Clinical Assist and Voice Notes, which together lay the groundwork for more comprehensive, connected documentation. It’s another way we’re helping clinicians create stronger, evidence-based records for insurance and audits without adding extra steps to their day.”

Voice Notes is available immediately as a standalone solution or as part of VideaAI Clinical Assist for integrated imaging and documentation.

For more information, visit videa.ai.

About VideaHealth

VideaHealth is transforming dentistry with AI-powered solutions that help practices elevate care standards, improve productivity, and drive real business value. VideaAI, a comprehensive Dental AI Assistant, supports every aspect of dental care, from diagnostics and workflows to analytics and revenue optimization. Used by more than 50,000 clinicians across 50+ leading DSOs, VideaHealth’s FDA-cleared AI analyzes over 500 million X-rays annually, delivering trusted insights that power consistent, high-quality care. Headquartered in Boston and backed by leading investors, VideaHealth is advancing the future of dental care through responsible and real-world AI. Learn more at videa.ai and follow us on LinkedIn.